- Office Hours
- Appointments: What To Bring
- Telephone Messages
- Patient Portal
- Prescription Refills
- Medical Records & Information
- Payments & Insurance
- Test Results
- Forms & Letters
- Ratings & Reviews
- Zero Tolerance Policy
Both our Biltmore and Paradise Valley locations are open Monday through Friday from 8am until 5pm. Appointment availability varies from office to office and from provider to provider. The physicians and nurse practitioners have office hours at both locations.
|Memorial Day||Monday, May 28th||Closed|
|Independence Day||Wednesday, Jul 4th||Closed|
|Labor Day||Monday, Sep 3rd||Closed|
|Thanksgiving||Thursday, Nov 22nd||Closed|
|Day after Thanksgiving||Friday, Nov 23rd||Closed|
|Christmas Eve||Monday, Dec 24th||Open: 8am – 12n|
|Christmas Day||Tuesday, Dec 25th||Closed|
We understand your time is valuable
Our physicians and staff make every effort to remain on schedule as much as possible. We look to our patients to also being prompt to assist us with staying on time. If you are more than 20 minutes late, your appointment may be cancelled in fairness to the patients who have arrived for their appointments on time. It is also important to be very clear what your needs are when you are scheduling your appointment so we may allow enough time for your appointment to address all your concerns.
Due to the nature of obstetric practices, physicians may be called out suddenly for deliveries and emergencies, sometimes with little to no notice. We will make every effort to notify you as soon as possible if your appointment will be delayed or cancelled. We appreciate your patience and understanding when these situations arise. Whenever possible, your appointment will be transitioned to another provider to assure your medical needs are met.
When making appointments, please leave us a phone number where you think you will reachable just before the visit. It is also recommended that you call the office before leaving to the office for a status check. Make an appointment on-line.
Please notify us if you are not able to keep your appointment. A 24- hour notice is very much appreciated. This enables us to contact someone who may need that appointment time.
Appointments: What to Bring
When you arrive for your appointments, please make sure to bring the following information:
- Driver’s License or other photo I.D.
- Insurance Card(s)
- List of current medications (i.e. prescription medications & over-the-counter vitamins and supplements)
- Method of payment
- Medical records pertinent to your care (ultrasound reports, lab results, records from another physician)
Our telephone lines are open throughout the day and answered by our reception staff. Please feel free to call the office anytime for questions or concerns. Because of increased hold times during various days and hours of the week, we do encourage you to utilize our Patient Portal to request appointments and leave routine messages.
Non-urgent and routine messages are typically returned by the staff after patient care hours and are answered according to medical priority. Throughout the day, the physicians and nurse practitioners will return more urgent phone messages (based on medical priority). General messages left after 3pm will be answered the following day.
After hours, phones are answered by our answering service and the on-call physician will be paged. Please limit your calls to medically urgent calls only, especially during late evening and early morning hours.
If you are expecting a return call from the office after hours and you have call blocking on your telephone, please UNBLOCK your phone. Our on-call physicians cannot call back to blocked lines.
Camelback Women’s Health’s Patient Portal is an efficient and convenient way to communicate with our office 24 hours a day, 7 days a week. Through this easy, safe, and secure web portal, you can:
- Request appointments
- Request prescription refills
- Send messages/questions directly to providers & staff
- Receive test results
- Receive appointment reminders
- Download forms
- Review billing history & statements
- Review appointment history
- Set communication preferences
- And more!
Please note, the Patient Portal is only monitored during normal business hours and not intended for urgent or emergent medical concerns.
If you are experiencing a medical emergency, please call our main telephone number and you will be connected to the Camelback Women’s Health physician on-call. Please restrict late evening/early morning phone calls to urgent or emergent concerns only.
Prescription Refill Requests
Please contact your pharmacy initially for refill requests. If the pharmacist has directed you to contact our office, please be sure to have the pharmacy name, phone number and prescription number of the previous refill.
Requests for prescription refills are only done during office hours and may take up to 48 hours to complete. Please be sure to call at least 4 days before you run out of your medication. Order prescription refills on-line here.
All of our staff members are held up to the highest confidentiality standards. Your medical and financial information will remain completely confidential unless we receive a signed written release from you. Information WILL NOT be shared with your spouse or family members unless specific authorization is obtained to do so.
Federal and Arizona state laws do allow provisions for medical records to be shared without prior written authorization for the following reasons:
Treatment: Medical information related to treatment with physician offices, hospitals, surgical and ancillary facilities in order to coordinate care and treatment, etc.
Payment: Medical and personal information to assist in obtaining payment from insurance companies, utilization review organizations, or collection agencies, etc.
Healthcare Operations: Any information for quality assessment and improvement, evaluation of healthcare costs, certification or credentialing of healthcare providers, statistical analysis, communicable disease reporting, etc.
If you require your records be sent to another physician or healthcare facility, we will do so free of charge for the continuity and coordination of your medical care. If medical records are requested for any other reason there will be a fee to cover the cost for time and materials needed to make these copies for you.
Payment & Insurance
Payments for co-pays and fees for services rendered are due at the time of service. We accept cash, check, Visa, MasterCard, American Express, Discover, as well as debit cards. You can also make a payment here.
You are responsible for knowing your insurance limitations and policies, as well as understanding what your financial obligation is in regards to deductibles, co-insurance, co-pays, and referrals. Please contact your insurance company to be assured that you have coverage for the services you will be receiving.
If your insurance requires a referral or authorization for your visit and you do not have this WITH YOU at the time of service, your appointment may need to be rescheduled. Be sure to contact your Primary Care Physician after scheduling your appointment to allow plenty of time for the authorization/referral process.
Please see our complete list of insurance plans we are contracted with. We will see patients without insurance or patients who chose to take advantage of their out-of-network benefits.
Please be sure to bring a current copy of your insurance card to EACH visit. We cannot submit a claim to your insurance company without specific information listed on the card.
We are happy to submit your bill to the insurance company; however, ultimately the payment is your responsibility.
Normal test results will be sent to you via our Patient Portal. If your results are abnormal, you should receive a phone call from the office staff or provider with further instructions. Under certain circumstances, you may be asked to return to the office to discuss your normal or abnormal test results in person, especially if a detailed explanation or further testing is required.
Results for blood work and radiology can take a week or more to be returned to us. Pap smear results can take as many as 10-14 days to reach our office.
Forms & Letters
We are more than happy to fill out (1) disability and (1) FMLA paperwork as a courtesy. Please arrange to have your forms to us ahead of time as it could take up to 2 weeks to return these to you. Any duplicate or additional forms may require an extra charge.
We will write letters of medical necessity as needed, however, please understand that these can take up to 2 weeks to complete. Fees for letters may apply.
Ratings & Reviews
As with our medical care and customer service, we take our on-line reputation very seriously, as well. We greatly appreciate all the positive ratings and wonderful reviews left for us on social media and try our best to respond to all reviews in a timely manner.
While we do strive for 100% patient satisfaction, we know we occasionally fall short. If you have had a negative experience at Camelback Women’s Health, we would appreciate the opportunity to rectify the situation before posting negative comments. Our practice manager can be reached at [email protected].
If you have had a positive experience, please let us know by sharing your feedback on:
Zero Tolerance Policy
Camelback Women’s Health exercises the right to impose a ZERO TOLERANCE POLICY with regard to violent or abusive patients.
We believe everyone has the inalienable right to enjoy a peaceful work environment, free from threats, intimidation, or violence. We also believe our patients and visitors should feel comfortable in our offices at all times and not be exposed to the poor behavior of others.
We consider abusive behavior to be any aggressive or threatening comments, including cursing, swearing, foul language, bullying, personal attacks, intimidation, aggressive gestures, harassment, inappropriate conduct, or threats of violence. Any such behavior is completely unacceptable and will not be tolerated for any reason.
Any patient (including guests and/or family members) verbally abusing staff, providers, or disturbing fellow patients will be immediately removed from our practice. If an apology letter is received within 5 business days, we will determine whether any considerations will be made on a case by case basis. A repeat offense will warrant permanent and irrevocable dismissal from the practice, regardless of the circumstances.
In the event of bodily contact, physical abuse, act of violence, aggressive physical contact by person or by object, or property damage, we will consider this to be an assault and the authorities will be notified immediately. Any act of violence will result in an immediate and permanent discharge from our practice.
In turn, we expect our staff to treat our patients and visitors with the utmost respect and mutual consideration. If you experience a problem with any member of our staff or witness inappropriate or unacceptable behavior by others it should be immediately reported to our Practice Manager, Laura Sue Fein, at 602-494-5050 or [email protected].